Group Flight & Airfare Management
Securing group blocks, negotiating rates, and managing individual flight bookings and changes.
First Class Travel Services
Destination & Group Logistics
Seamless Travel for Your Event
When your celebration requires guests to travel, managing the logistics can become the most stressful part of the planning. At First Class Event Services, we act as the single point of contact for all your guests and vendors, ensuring a unified, stress-free experience for everyone attending your destination wedding, corporate incentive trip, or large family gathering.
Our Full-Service Group Logistics Package
Our package is designed to manage every detail related to the movement and accommodation of your guests, allowing you to focus purely on the event itself.
Accommodation Blocks
Reserving room blocks at preferred hotels or resorts, managing rooming lists, and coordinating discounted group rates.
Dedicated Guest Communication
Acting as the single point of contact for all guest travel questions, itineraries, and confirmations.
Ground Transportation Coordination
Arranging reliable airport transfers, private shuttles between venues, and transportation for excursions.
Custom Guest Resources
Creating welcome packets, digital itineraries, and personalized event-specific apps to ensure guests have all necessary information.
Vendor Travel Management
Coordinating travel and accommodation needs for event vendors (e.g., photographers, DJs, specialized caterers) to ensure they arrive on time.
Emergency & On-Site Support
Providing 24/7 support during the event period for last-minute changes, flight delays, or lost luggage.
How We Manage Your Group Travel
We implement a structured process to ensure every traveler feels supported and every detail is accounted for.
Consultation & Sourcing
We define your group's needs, budget, and destination requirements. We then source and secure contracts for travel and accommodation blocks.
Communication Platform
We set up a customized communication channel (web page or email alias) where guests can book their travel or submit inquiries directly to us.
Booking & Tracking
We manage all bookings, track RSVPs against room/flight blocks, process payments, and ensure travel insurance options are offered.
Final Logistics & Execution
We issue final confirmations, detailed itineraries, and provide the on-site logistics team with all arrival/departure manifests.
Group Logistics Fee Structure
Managing group logistics is a highly specialized service that requires extensive time and negotiation. Our fee structure ensures that you benefit from our expertise and industry connections.
We utilize a Hybrid Fee Model that guarantees our time is covered while maximizing your financial benefit through commissions and negotiated rates
Ready to Simplify Your Destination Event?
Let us remove the travel headaches so you can focus on your celebration. Click below to begin the consultation process.
